Vellion Group builds custom automation that removes repetitive work from your business: lead capture, order and booking notifications, reporting, invoicing and data sync between the tools you already use. We connect your apps through APIs, schedule recurring tasks and add AI only where it genuinely saves time.
Fig. 1 — event trigger, workflow router, and systems data synchronization
§1
What we deliver
LEAD
Lead Capture & RoutingConnect website forms, ads, and WhatsApp directly into Google Sheets, Airtable, or your internal CRM without manual copying.
SYNC
Cross-Platform Data SyncKeep inventory, booking statuses, customer profiles, and transaction records synced across disparate platforms via REST APIs and webhooks.
NOTIF
Automated Notifications & InvoicingTrigger instant order confirmation emails, WhatsApp alerts, automated PDF invoices, and reminders for payment milestones.
SCHED
Scheduled Tasks & Cron JobsRun nightly data backups, generate consolidated weekly sales digests, and execute cleanups automatically.
AI-FLOW
Practical AI Filtering & SummariesCategorize inbound inquiries, summarize lengthy customer messages, and extract invoice data using lightweight LLM endpoints.
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Who it's for
RETAIL
Retail & E-Commerce StoresFounders spending hours reconciling orders between Shopify/WooCommerce, inventory sheets, and courier trackers.
HOSP
Cafés, Restaurants & HotelsHospitality operators who need reservation inquiries, WhatsApp confirmations, and table bookings managed without a dedicated receptionist.
PROF
CA Firms & Professional StudiosPractices handling repetitive client document collection, tax deadline reminders, and recurring monthly invoice generation.
§3
How it works: Build sequence
01
Map
Audit current manual processes and identify bottleneck steps.
02
Design
Diagram data flow, auth tokens, webhook listeners, and fallback logic.
03
Build & Test
Write robust scripts with retry logic, rate limits, and failure alerts.
04
Deploy & Monitor
Launch live workflows with log tracking and direct founder support.
Direct developer accountability — you work directly with Jay from the initial workflow diagram through live deployment.
§4
Technologies we use
We build on proven automation engines and reliable scripting tools:
Node.jsPythonREST APIsWebhooksGoogle Apps Scriptn8nZapierMakeNestJSPrisma ORMPostgreSQLMySQLCron Jobs
Any repetitive, predictable process can be automated. Common examples include capturing leads from your website into a CRM, sending instant WhatsApp order confirmations, updating inventory across systems, sending recurring invoice reminders, and compiling automated weekly management summaries.
No. We connect directly to the tools you already use—Google Workspace, Excel/Sheets, WhatsApp, Shopify, Zoho, or your existing database—using APIs and webhooks. We only recommend new platforms when existing tools lack connection options.
Pricing depends on workflow complexity, the number of connected services, and data transformation requirements. We offer transparent project-based quotes after scoping.
Simple multi-step notifications or spreadsheet syncs typically take 3 to 7 days. More comprehensive multi-app automations with custom API scripts take approximately 2 to 3 weeks including error-handling tests.
Every workflow includes error notification webhooks that alert us if an API key expires or a third-party service changes its format. We offer ongoing support and maintenance retainers to adjust workflows as your business evolves.